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Performs diverse accounting and bookkeeping functions including but not limited to monthly profit/loss and balance sheets, cost accounting, accounts payables, accounts receivables, payroll, deposits and new employee set up.  Performs data entry tasks, oversees inventory accuracy and maintains transportation records and reports.

Summary of key responsibilities:

Responsibilities and essential job functions include but are not limited to:

  • Generate accurate monthly profit and loss and balance sheet reports.

  • Cost accounting for all products produced.

  • Responsible for company wide inventory management and audits including but not limited to Bella Viva wholesale, Bella Viva retail, and Cold Storage sites.

  • Pays, mails and files all accounts and growers payable.

  • Completes vendor credit applications.

  • Mails/e-mails customer’s copy of invoices and files invoices and supporting documents.

  • Contacts past-due accounts’ collaborating closely with sales staff and conforms to Bella Viva receivable SOP.

  • Post all deposits to QuickBooks.

  • Processes and sets up new employees in human resources system.

  • Processes and completes payroll, Federal payroll taxes and State payroll taxes.

  • Prepare quarter-end and year-end State and Federal payroll tax forms for all companies including but not limited to:

    • State Form DE 34

    • State DE9, DE9C

    • Federal Form 940 and accompanying schedule A

    • Federal Form 941

  • Year end preparation reports for all companies including but not limited to:

    • W-2/W-3

    • 1099

    • 1098 interest

    • State Board of Equalization Returns

  • Completes EDD Monthly Agricultural Labor Report.

  • Maintains confidentiality in all aspects of client, staff and customer information.

  • Interacts with clients, vendors and visitors.

  • Files and retrieves organizational documents, records and reports.

  • Maintains Accounting Assistant Desk Top Manual, update as needed.

  • Completes projects as directed.

  • Responsible for maintaining and submitting all transportation records/reports:

    • Air Resources Board TRUCKRS Report for fleet.

    • BVO Motor Carrier Permit.

    • BVO Heavy highway vehicle use tax return/IRS 2290.

    • Completes Ag handler’s exemption report.

    • Processes BIT fees.(California CHP biennial Inspection of Terminals program)

    • Consortium Renewal. (Drug Free USA)

    • Fleet maintenance records.

    • Driver’s log records.

    • Truck inspections.

Minimum Qualifications

  • 5 years administrative assistant, bookkeeper and human resources experience.

  • College degree preferred.

  • Computer literate.

  • Proficient in excel and QuickBooks programs.

  • Good writing, analytical and problem solving skills.

  • Knowledge of principles and practices of organization, planning, records management and general administration.

  • Knowledge of bookkeeping and generally accepted accounting principles.

  • Knowledge of accounting techniques and procedures.

Physical requirements

  • Constant sitting, standing and walking.

  • Occasional stooping/kneeling.

  • Occasional pushing, pulling, lifting and carrying 40 lbs.

Performance measures

  • Timeliness of report completion.

  • Accuracy of inventory.

  • Accuracy of payroll.

  • Accuracy of reports.

Reports to:  Director of Operations

FLSA Status:  Non-exempt

Full-time position